Monday, November 29, 2010

Procedural safeguards The Series - Part VI

West face of the United States Supreme Court b...Image via Wikipedia
This is the sixth installment in a multi-part series on procedural safeguards under the federal special education law, the Individuals With Disabilities Education Act. I work a lot in this area, so it is near and dear to my heart. Despite the importance of procedural safeguards. however, many issues in this area are misunderstood. I hope that all of the different types of special education stakeholders who read this blog find the information in this series helpful. Be sure to tell me what you think about the series.

There are four dispute resolution mechanisms provided by the Individuals with Disabilities Education Act, 20 U.S.C. § 1400, et seq, (hereafter sometimes referred to as “IDEA”) and the accompanying federal regulations: mediation, state complaints, resolution sessions, and due process hearings. In addition, some states and districts are experimenting with fifth method-facilitated IEP meetings.


Special education disputes may be resolved through any of the five methods or by any combination of the methods. It is highly unusual under the law for an aggrieved party to be permitted to invoke more than one resolution option. Although mediation is often used in combination with litigation, it is rare for other formal methods to be combined. An unhappy party could file a state complaint wait for the results and then file a due process hearing over the same dispute. The same dispute can be submitted at any time in the process to mediation. A resolution session occurs in every due process filed by a parent unless waived or submitted to mediation in lieu thereof. It is true that if the complaint and due process are filed at the same time, the portions of the state complaint duplicating the due process complaint are held in abeyance until resolution of the due process, but if they are not filed at the same time, there is no prohibition upon the utilization of multiple methods.

Adding to the frustration of this lack of finality is the fact that the result of most of the options may also be appealed to one or more levels of the court system. The U. S. Supreme Court has noted that the judicial review process for special education cases takes a long time, referring to the appellate process as “ponderous.” Town of Burlington v. Dept of Educ 471 U.S. 358, 105 S.Ct. 1996, 556 IDELR 389 (1985).

This link is to the NICHCY Training Program – Module 18: Options for Dispute Resolution:


Here is the OSEP Questions and Answers (Document) On Procedural Safeguards and Due Process Procedures For Parents and Children With Disabilities:








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Saturday, November 27, 2010

My Powers are Beyond Your Comprehension - Part II

Rodney Dangerfield at the Shorehaven Beach Clu...Image via Wikipedia
Following up on the teaser regarding hearing officers and mediators:  I have long contended that Rodney Dangerfield is the patron saint of hearing officers. No respect - I tell you!  I have been at conferences where when people hear the phrase "hearing officer," they spit on the floor.  Our image is a problem. No respect at all!

There were some interesting answers to my question.  My favorite involved being bitten by a radioactive spider.  Good work readers.

It is difficult to explain what we do in a sound bite. (In today's television world, ya gotta talk fast.) (... and I approve this message because i am incapable of complex thought...)Often when we explain our job duties as hearing officers, people think that we are in the field of audiology or that we are in law enforcement.
What we do is akin to being dropped behind enemy lines where you end up in hostile territory and all you have is your wits, your common sense and your training. 

Similarly we are like spies.  Spies gather intel; we find facts.  Spies assess situations, we determine credibility.  Both spies and hos must remain calm and not second guess their instincts.  From now on it's Gerl, ...James Gerl.

When I train hearing officers, I tell them that they have all of the responsibilities of a judge (and jury), but very few of the powers.  It is a tough job.  So if we occasionally pretend that we are touring as a rock band or that we are superheros, please play along.





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Thursday, November 25, 2010

Happy Thanksgiving

The Beginnings of Cranberry SauceImage by CC Chapman via Flickr

Please have a wonderful Thanksgiving holiday.

This holiday has always been one of my favorites.  First there is the feast- there is something about whole cranberry sauce that makes me happy.

Then there is the chance to visit with family.  The stresses of modern life make family more important than ever.  I am lucky to have a great family that loves me. The top of the list of many things I have to be thankful for on this day of thanks.

Also on my list of things to be thankful for are the friends I have made in the field of special education law.  This includes the many readers of this blog, those who follow the blog posts on Facebook, Twitter and Linkedin.  It also includes the many friends and colleagues that I have met in my travels around the country and in my role as mediator and hearing officer.  Occasionally, I'm lucky enough to meet one of the wonderful kids with disabilities who are at the heart of this work.Then I remember why all of us who work in this field do what we do.  Once again I am thankful!






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Wednesday, November 24, 2010

Procedural Safeguards The Series - Part V

Special education classrooms (shown here at th...Image via Wikipedia
This is the fifth installment in a multi-part series on procedural safeguards under the federal special education law, the Individuals With Disabilities Education Act. I work a lot in this area, so it is near and dear to my heart. Despite the importance of procedural safeguards. however, many issues in this area are misunderstood. I hope that all of the different types of special education stakeholders who read this blog find the information in this series helpful. Be sure to tell me what you think about the series.



Prior Written Notice


A school district must provide prior written notice to the parents whenever it proposes to, or refuses to, initiate or change the: identification, evaluation, placement, or FAPE. IDEA Section 615(b)(3). See 34 CFR Section 300.503(a). The notice must contain the following: a description of the action; an explanation of why the district proposes or refuses the action; a description of each evaluation procedure, assessment, record or report relied upon; a statement that the parents have protections under the procedural safeguards; sources for the parents to contact to obtain assistance; a description of other options considered and why they were rejected; and a description of the factors that are relevant to the district’s proposal or refusal. IDEA Section 615(c)(1). See 34 CFR Section 300.503(b).

“Prior” written notice is an unfortunate choice of words. This does not mean that the notice must be given before the decision is made. Indeed, OSEP has pointed out that the notice must be given a reasonable amount of time before the school district implements the proposal, or refusal, described in the notice. The proposal triggers an obligation to convene an IEP team meeting, but providing prior written notice before the meeting could suggest that the district’s action was made without parent input and participation. 71 Fed. Register No. 156 at page 46690 (August 14, 2006).

OSEP has published a model form for prior written notice consistent with current statutory and regulatory requirements. The model form is available on the website 



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Saturday, November 20, 2010

My Powers Are Beyond Your Comprehension!

Lessons from Austin and beyond.

Why are hearing officers/mediators like as combination of super heros, rock stars, paratroopers, spies and symphony orchestra conductors?

More soon.
Sent from my BlackBerry wireless device from U.S. Cellular

Thursday, November 18, 2010

Austin is A Great City

OK quick question. Can I add a city ex post facto to the Gerls Rock Tour that was not for the purpose of special education law?

I have been in Austin, Texas the last three days training hearing officers. Granted they work for the Health & Human Services Commission, they are not special ed hos.

But Austin is a great city. Lots of live music and good food and nice people. So what do you think? Should I add it to the tour?
Sent from my BlackBerry wireless device from U.S. Cellular

Tuesday, November 16, 2010

Procedural Safeguards The Series - Part IV

The United States Supreme Court.Image via Wikipedia


This is the fourth installment in a multi-part series on procedural safeguards under the federal special education law, the Individuals With Disabilities Education Act. I work a lot in this area, so it is near and dear to my heart. Despite the importance of procedural safeguards. however, many issues in this area are misunderstood. I hope that all of the different types of special education stakeholders who read this blog find the information in this series helpful. Be sure to tell me what you think about the series.
Independent Educational Evaluations

The parents of a child with a disability have the right to an independent educational evaluation (hereafter sometimes referred to as “IEE.”) IDEA Section 615(b)(1). The IEE must be provided by the school district at public expense unless the LEA files a due process complaint and shows that its evaluation was appropriate. 34 CFR Section 300.502(b). The U. S. Supreme Court found the right to an IEE to be a very important safeguard for parents, and relied on it in part, in rejecting the argument that school districts had an advantage in terms of expertise and knowledge. Schaffer v. Weast ___ U.S.____, 126 S.Ct. 528, 44 IDELR 150 (2005).
Parents may obtain only one IEE at public expense each time the school district conducts an evaluation with which the parents disagree. 34 CFR Section 300.502(b)(5). The purpose of this regulation is to protect the parents’ right to an IEE (OSEP rejected a suggestion limiting a parent to one IEE in a child’s school career) while ensuring that a school district does not have to bear the cost of multiple IEEs concerning a single disagreement. 71 Fed. Register No. 156 at page 46690 (August 14, 2006).
OSEP has noted that where a hearing officer orders an IEE, parental consent is needed for the release of education records to the independent evaluator. If the parent refuses to consent, the hearing officer could decide to dismiss the parent’s complaint. 71 Fed. Register No. 156 at page 46690 (August 14, 2006).
If a parent obtains an IEE at public expense, but disagrees with the result, the school district could introduce it as evidence in a due process hearing. 71 Fed. Register No. 156 at page 46690 (August 14, 2006).

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